RESPONSIBILITIES

• Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
• Takes customer complaints or issues and pass them on to the appropriate parties
• Creates and distributes company memos through email, letters, or telephone calls
• Schedules and maintains the calendar of company executives
• Coordinates the booking and setting up of meeting rooms
• Organizes and files company documents either electronically or with a paper filing system
• Provides support for teams when necessary

REQUIREMENTS

• Time management skills to be able to prioritize activities, especially when there is a high volume of tasks
• Attention to detail to ensure that all company memos are free of any errors
• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
• Communication skills to be able to communicate with internal team members or clients and understand their needs
• Strong organizational skills to keep multiple calendars organized
• Administrative skills to be able to use basic computer programs including Microsoft Office
• Flexibility to be able to move between activities and duties quickly if priorities change

BENEFITS

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care